Kimai — Guide — Felhom.eu ← Apps Kimai Time tracking - projects, clients and hours worked ● Running kimai.tester4.test Open ↗ What is it for? Record hours worked, split by project and client A stopwatch you start with one click Reports and export (PDF, CSV, Excel) Keep track of costs and invoicing Several people, with team-level permissions First steps Open kimai.tester4.test in your browser Sign in with the admin details you set at install time Create your first client and project Start the timer Add your first activity In Kimai every recorded time needs a project and an activity, so first create at least one activity. In the menu, open the „Activities” page and select „Create”. In „Name”, type the name of the activity, for example Planning or Paperwork. If you leave „Project” empty, the activity can be used with every project. You cannot change this later. Select „Save”. Enter work time afterwards If you forgot to start the timer, you can enter the work afterwards. In the „Time Tracking” menu, open the „My times” page. Select „Create”. Fill in „Date”, „Begin” and „End”. Choose the „Project” and the „Activity”, then select „Save”. Monthly summary and export You can add up the hours worked and save them to a file as well. In the „Reporting” menu, choose the „Monthly view for one user” report. For a file, open the „Export” page and set the month in „Time range”. Select „PDF”, „Excel” or „CSV”. If you tick „Mark as exported”, Kimai remembers which hours you have already handed in. Add a family member or a co-worker Everyone signs in with their own name and records their own hours. Open the „Users” page and select „Create”. Fill in „User”, „E-mail” and „Password”. Select „Save”, and give them the name and the password. At their first sign-in, Kimai offers them the language and time zone settings too. Frequently asked questions What is the „Welcome to Kimai” page after signing in? At the first sign-in, Kimai walks you through a few basic settings, such as the language and the time zone. You can change them later as well. How do I change the language? In the top bar, select your name and open „Preferences”. Choose the language in „Language”, then select „Save”. I forgot to stop the timer. What do I do? In the top bar, select the red stop button. Then, on the „My times” page, use „Edit” on the entry to correct the „End” time. How do I change my password? In the top bar, select your name and choose „Password”. The dashboard still shows the first password afterwards: sign in with the new one. Where do I see whether backups are made? On the dashboard, on Kimai's „Data and backup” tab. Documentation Official documentation ↗